Health and Safety procedures at Hataitai School takes a 4-pronged approach in line with Ministry of Education recommendations.

1. Reduction: reduce the risk of health and safety, including emergency, events occurring and their potential impact
2. Readiness: plan the schools response to a health and safety including emergency, incident or event
3. Response: what to do when a health and safety incident or emergency event occurs
4. Recovery: review health, safety or emergency responses after the event

Reduction

Hazards Identification- see Hazards Management

A hazards register is monitored each month by the caretaker and senior management for possible hazards within the school environment.

Student Health Education- see Pandemic Planning

Students are made aware of the preventive measures they can personally take to avoid sickness.

Alarm Codes and Procedures- see Security Procedures

All teaching staff and appropriate administration staff hold alarm codes and are aware of the procedures for using these.

Procedures for Key Allocation

Cleaning Programme- see Cleaning Procedures

There is a regular cleaning process for all areas of the school.

Readiness

Hazards Correction- see Hazards Management

Any hazards identified by monthly monitoring are addressed and either eliminated or minimised.

Emergency Contacts- Students- see Emergency Management/ Pandemic Planning

Home and emergency contacts for all students will be checked on enrolment. These will also be checked at least annually. A hard copy folder with all contact details will be available in the main office and the principals office. A spare copy will be held in the school emergency supplies kit for use off site and for agencies as appropriate.

Emergency Contacts- Staff- see Emergency Management/ Pandemic Planning

Phone contacts list for staff to be reviewed in the first week of each term by school secretary and displayed in main office and the principal’s office. The senior management team- Principal, DP,AP and the school secretary will have a copy of these at home

Staff Training- see Emergency management, Accident and Incident Reporting, Security Procedures, Cleaning Procedures, Pandemic Planning, Hazards Management

Training in the response guide will form part of the school induction process for all new staff. Staff administration handbooks will contain references to all aspects of the health and safety plan. An aspect of health and safety will be covered at least once a term in teaching staff meetings, leadership team meetings and support staff training. This training will be documented in the appropriate part of the health and safety manual in the main office.

Emergency Drills see Emergency Management

Testing of emergency drills will occur at least 6-monthly. All emergency drills will be recorded in the appropriate part of the health and safety manual in the main office.

Student Health Education- see Emergency management, Pandemic Planning, Cleaning Procedures

Students will be involved in regular emergency drills and classroom conversations about appropriate responses to various emergencies

Student Management plans- see Student Management

Students will be aware of the processes to be followed when inappropriate choices and decisions are made in classes and the playground.

Response

Incident Recording- see Hazards Management

A Treatment log will be filled in for all first aid administered to students in the course of a usual school day. This log can be located in the medical room.

Blood Borne Viruses
Infectious Contagious Diseases
Reporting Suspected Abuse


Accident Reporting- see Emergency Management/ Pandemic Planning

Emergency Response Guide- see Emergency Management/ Pandemic Planning

A flip chart of an emergency response guide to be displayed in each classroom space, staffroom, library, office, principals office, caretakers shed. These will be reviewed in January each year- and after any specific incident.

Crisis Management Guide- see Crisis Management

A reference chart of possible crises affecting schools and school personnel is available with suitable support contacts and suggested action plans..

Emergency Supplies- see Emergency management,

Water containers are stored in the medical room- middle block, Room 9- senior block, Reading recovery room- junior block, Room 8 and Room 12.

Student Management Responses- see Student Management

There is a process to be followed with senior staff and parents when inappropriate behaviour begins to demonstrate a pattern. There are also procedures for stand downs and suspensions.

Recovery

Cleaning procedures- see Emergency Management/ Pandemic Planning

Specific cleaning procedures will be employed after certain emergencies/ school closures for health reasons.

Administration- Review appropriate procedures

The Health and Safety Coordinator- in most cases the Principal - will convene a meeting after an emergency event or exercise to formally review what occurred. This review should be done with input from any affected staff or students or community members. A particular focus should be on assessing current readiness measures in the light of the recent experience. The Coordinator may recommend changes to the current plans and procedures and corrective actions.